Ruthven Pastoral Charge

United Church of Canada

A Special Meeting of the Executive of Ruthven Pastoral Charge Official Board
began at 7pm via Zoom.

Welcome and Prayer

• Olav welcomed every one and inquired about everyones health and family.
• The draft agenda was approved and a prayer was then given.

Attendance: 14 people participated via Zoom:
       Co-Chairs Douglas Scott and Richard Dalton
       Margaret Pare, Barbara Whittle,
       David Clifford, Carolyn Kelly,
       Bill Kelly, John Pare, Beverly Haggins,
       Karen Scott, Tyler Hicks, Marie Santos
       Rev. Olav Kitchen (Minister), Brenda Miller (Secretary)

Report from the Minister - Olav

• Olav reported that the Bible Studies and
         Maundy Thursday Service went well using Zoom.
• Olav has purchased the Zoom Pro Plan,
         which allows for up to 100 meeting participants and
         has no restriction on meeting length. Several commented
         that the use of Zoom has been working well, and that
         perhaps it could be used more broadly e.g. for online services.
• Olav is hoping to create a YouTube channel shortly.
         It could have music provided by the organists.

Treasurers Report

• Tyler reported that we may be eligible for the wage subsidy programs
         offered by the federal government.
         He and Bev will work with David and Marie
         to gather the required information and submit
         an application.
• Tyler and Bill commented that the government programs
         are still in flux, and are being refined
         as more information becomes available.
• David shared a forecast he prepared for Olinda-Ruthven.
         He indicated this will be a very challenging
         time for the church, but fortunately we went into 2020
         with a good bank balance. Depending on the length
         of the pandemic, the balance will largely be depleted
         by the time services resume. He noted that 60% of
         donations are from envelopes, and there will be no
         hall rentals or fund-raising dinners while the
         church is closed.

2020    Official Board Minutes    RPC          Page. 1

• Marie reported that from January to March,
         Trinity is down $1,190 compared to last year,
         but up $300 from 2018.
         She said they had a good bank balance going into 2020.
• It was noted the Olinda-Ruthven UCW may not be
         able to contribute much this year without
         the Meat Pie and Apple Festival fund raising events.
• David noted that the pandemics impact on peoples jobs and
         retirement savings may make it difficult for some
         to contribute as much as they would like to.

Next Meeting of the Full Board

• Monday, May 11, 2020, 7:00 p.m.

Discussions

• David mentioned that the two Churches are now
         enrolled with Canada Helps.
         Individuals can select the church and
         fund they would like to donate to.
• The Kingsville Food Bank was mentioned.
         Olinda-Ruthven Sunday School has taken
           food to the Food Bank.
• Agenda and Financial Reports will be sent out prior to May 11.
• The Benevolent Fund was mentioned.
         (after the meeting it was confirmed that the fund balance is $593.58.)
• David commended Olav on how the church is using technology
         to keep everyone in touch, as well as phone calls.
• Please let Brenda know of anyone needing a hard copy mailed to them.

Adjournment

• Olav closed with prayer at 7:34pm

Chair: ________________________     Secretary: ____________________________

2020    Official Board Minutes    RPC          Page. 2

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